MAHLER PRIVATE STAFFING Position Description: Personal Assistant CLIENT OBJECTIVE: To hire a highly-motivated, intelligent, professional and energetic Personal Assistant for a busy Wall Street Executive. Must have a keen eye for detail and superior organizational skills. This is a very busy, extremely challenging position that requires a true "24/7" mentality. Extensive international travel and candidates who speak fluent French are preferred RESIDENCE AND FAMILY DESCRIPTION: Large townhouse on the Upper East Side in New York City. GENERAL RESPONSIBILITIES: • Understand the geography of the principals' travels — calculate the timing of meeting locations and offer logical suggestions for the best use of time. • Complete multiple tasks simultaneously and in a logical sequence, even in situations where there may be pressure and little time available. • Coordinate daily activities and workflow and utilize effective time management skills to ensure key activities are accomplished promptly and accurately. Manage calendar; maximize employer's time by maintaining appointment calendar and prioritizing and monitoring task lists and call lists. Track all pertinent information needed for meetings and appointments; confirm, schedule and reschedule appointments as needed. • Anticipate the principals' needs to help shape thoughtful actions. • Assume ownership of work; think strategically and be resourceful. • Coordinate all aspects of domestic and international travel including documentation, ground transportation, in flight catering and accommodations. • Travel with the principal out of the country frequently and/or independently as necessary. • Prepare and update list of daily activities for the principal to include a daily call sheet and calendar; prepare daily "end of day" report and recap. Regularly meet with the principal to give updates and discuss issues. • Manage and update a current database that includes friends, business contacts, an